Trip Planning

Final? Post on Trip Planning and Itineraries

With the widespread availability of COVID vaccines in the US starting in April and the dramatic and steady increase in vaccinations by June, we were feeling bullish once again about travel this summer. Most importantly, about resurrecting our ill-fated South of France road trip planned for Labor Day 2020. This discarded trip was sadly documented in the last “trip planning and itineraries” post here, as well as on our subsequent post on the consolation to the consolation prize that took its place. Last year sucked.

So, this past June – full of vaccinated confidence and excitement – we booked three sets of flights to reassert our road trip through Languedoc, Provence, and beyond.

Then, of course:

The f’ing Delta variant is screwing everything up.

So, here’s where things stand as of this morning:

  • France has opened their borders to Americans if you’re vaccinated. No worries here. We are, so we’re good.
  • We have a non-stop, round-trip flight on United from Dulles to Paris on Friday evening, August 27. We can upload images of our vaccination cards to United to meet the French entry requirement above, so, no worries – we’re still good there.
  • We have a separately booked, one-way flight on Air France from Paris to Montpellier. Air France requires passengers to have the French passe sanitaire (health pass) to board. This is a QR code that gets screened in order to enter restaurants, museums, flights, etc. We do not have this. So, some worries – we’re not good here.
  • But! France announced on August 9 that a new program has been established to issue health passes to non-EU travelers to France if you submit a completed application, photo of vaccination card, photo of passport, and photo of plane reservations. We did so on August 11.
  • It’s now August 22 and we have not received anything. We still have time, but, as is attested by the previously planning posts, we (one of us, anyway) like all variables to be locked down before we travel. As a result, we’re consumed with this lack of a health pass. There’s a real possibility that we’ll get to Paris and not be able to board our internal flight south.

But all is not lost. The French government website for the health pass program for non-EU residents was updated this past Thursday to clarify that they’re only processing applications for travelers currently in the country or who will be arriving by today. Hopefully, the next processing window will include August 28.

In addition to potentially receiving French health passes in the next few days, we have the following backup plans:

  1. Take COVID tests 2 days before we leave, like we did for Turks and Aruba, and present the negative tests to a health care professional at Paris CDG airport to get health pass QR codes.
  2. Take COVID rapid antigen tests in the airport itself after landing in Paris to accomplish the same. These are available at CDG in the public area, so even if we don’t have tickets yet, we could access this. We have a 6-hour layover there because the only direct flight from Paris to Montpellier was in the early afternoon, so would be able to swing this, timewise.
  3. Present our vaccination cards to board instead of a QR pass and hope for the best. This has worked at restaurants and other venues, based on research on the interwebs, but not always. And the Air France web site cites the requirement for the passe sanitaire, not just proof of vaccination.

We like Option 2 and will likely exercise this if we don’t get a QR code before we leave. However, the ones you get from proof of a negative test are only valid for 72 hours, which would mean repeating the process every 3 days while we’re there. Def would rather get the permanent one now . . .

So, the trip. In brief, we’ll:

  • Rent a car in Montpellier, on the Mediterranean coast, and drive all over the place in both the Languedoc and Provence regions of the South of France, a la the epic Micronations Road Trip,
  • End up on the Atlantic coast in San Sebastian, Spain, for a few days,
  • Drop the car off across the French border in Biaritz to avoid an even more mammoth drop fee than we’re already facing simply by dropping it at another location in the same country,
  • Fly back to Paris, then fly back home.

As explained in our previous trip planning post, Google My Maps served a pivotal function in planning (and then replanning) this trip. The result was this useful mess:

The previous post explained the the pin colors and icons used on the map. The end result, though, is the distilled-down itinerary for this here trip, which is represented by the black pins. If we blow up the South of France portion of the map, we can see these icons more clearly:

The little houses are towns we’re staying in (Uzes for 4 nights, Gordes for 3 nights, Sete for 2 nights, in that order). The plain black pins are other Les Plus Beaux Villages de France (“the most beautiful villages of France”) that we’ll day trip to from our base towns. If you watched the Tour de France this year, btw, you would have seen the peloton ride through both Uzes (Stage 12) and Gordes (Stage 11).

The little knife and fork guys are stopovers on the longer trips between base towns.

We chose to stay in Sete (extreme lower left) for a couple of days simply because one of us thought that, if we’re so freakin’ close to the Mediterranean, then we should at least spend some time there. So we are.

From Sete, we head northwest to Toulouse for the night (we booked this totally cool castle turret in the middle of town on Air B&B only to have this unceremoniously cancelled on us without explanation a couple of weeks later). We still haven’t booked a replacement; since the stop in Toulouse is just to break up a 7-hour drive from Sete, France, to San Sebastian, Spain, and because there don’t appear to be any particularly charming places to lock in (other than our ill-fated castle turret), we’ll just deal with this when we’re over there.

From Toulouse, we’ll drive the same distance as the day before, but to the southwest, to San Sebastian, just over the border in the Basque region of Spain. We’ll spend 4 days there – the center of gravity of the world’s gastronomic dining scene, where there’s higher density of Michelin-starred restaurants than anywhere else on Earth. There’s also pintxo, which holds an equal appeal for us.

An interactive version of the full itinerary-planning map is here:

To get back home, we’ll have to find another COVID testing station in Spain to secure the required negative test results to reenter the US. We assume that won’t be a problem, but then, there’s this recent article in the New York Times: “Blindsided Abroad: Vaccinated but Testing Positive on a Trip to Europe,” with anecdotes of travelers in our situation having to quarantine due to a positive result from a test taken to get back to the US.

Definitely some risks, but definitely still worth it. We’re looking forward to busting out of here.

Categories: France, Maps and Miscellany, Provence, Trip Planning | 4 Comments

More Trip Planning and Itineraries. Dammit.

So, one of the planning tools that we didn’t feature in this post on how WolfeStreetTravel plans trips is customizable Google Maps. We bring this up because only because we’re now working on our our third freakin’ map to plan travel over the same Labor Day period, thanks to COVID-19.

We didn’t feature the map on the previous planning post because we hadn’t really used them for planning before – only for tracking completed WolfeStreetTravel destinations on the customized Google Map that’s embedded on the blog’s home (“Map”) page. Customizing Google Maps is useful primarily for road trips in a targeted, but still broad, region, where there is a universe of destination and lodging options that needs to be winnowed down. Visualization of these options in map format with pins applied based on planning research helps to formulate an itinerary.

Unlike the Google map we use to document WolfeStreetTravel destinations on the blog home page, where virtually all destinations are designated by pins that are homogeneous in shape and color, the Google maps we’re using for our now-constantly retreating Labor Day road trip uses uses multiple colors and icons to code the map to designate sources of destination ideas, hotel collections, confirmed stays, and candidate next stops.

We use three monitors for travel planning:

  1. A split screen on one monitor, which enables us to view the customized Google planning map in one half and run a separate instance of Google maps or Rome2rio to calculate drive times and routes on the other (we used Rome2rio to plan the Micronations road trip, as well)
  2. The main monitor for research – Conde Nast Traveler, TripAdvisor, Relais Chateau, Design Hotels, SLH, VRBO, AirBnB, region-specific sites, and other travel blogs
  3. A third monitor to drive the spreadsheet with our evolving itinerary and point-to-point travel tables, as well as additional notes and links

Our plan for the Labor Day period originally was a slow-rolling road trip through the Languedoc region in the South of France, rolling inexorably west, through Cathar country, and ending in San Sebastian, Spain (dropping the rental car back off in Biaritz, France, to avoid ridiculous drop fees that we’d incur if we returned the car in Spain):

Most of the pins designate “The Most Beautiful Villages in France” or similar designations or members of our preferred hotel collections. The primary source of beautiful villages is an officially sanctioned list produced by the French government. “There are 161 villages in France rated as a Plus Beaux Village (as of 2013). The ratings are awarded by the Plus Beaux Villages de France association. The basic requirements to be considered by the association are: population under 2000, at least two village sites or buildings classified as “protected”, and the municipality requests that the village be considered. Others originate from regional tourism boards or reasonably referenceable travel blogs that we’ve vetted (there are innumerable shit travel blogs out there). Purple bed pins represent lodging that we had reserved, question marks potential next stops, etc. This trip was 50% done in February when COVID hit; we held out until May, then threw in the towel. Since then, of course, France, as well as the rest of Europe other than Ireland, has declared American travelers persona non grata – understandably so, since the country’s a shitshow with no national strategy.

So, we retrenched. To New England. We’ve wanted to spend time there – and in Maine and Prince Edward Island, in particular. Unfortunately (but reasonably), both Canada and Maine restricted travel from dipshit areas of the US that were out of control, so the northernmost destination targets were now off limits. Based on the laxer travel requirements in other areas in New England, we’d now head north through New York, Rhode Island (we’ve never been), Massachusetts, New Hampshire (we’ve never been), then over to Vermont, down through Pennsylvania, and home. This Google map shows the progress we had made on the backup plan:

But now, New York (our first stop) is (again, understandably) conducting checks on out-of-state travelers on key “key entry points,” to help enforce quarantine requirements. For Rhode Island and New Hampshire, we’d need to quarantine the entire time (which pretty much eliminates the benefit of staying in Newport or Portsmouth, which is where our lodging is located) or produce a negative COVID test taken within 72 hours of entry. Regardless of the challenge with the 72-hour timing (we’d be leaving Virginia more than a week before we hit New Hampshire, for example), there’s no way of knowing when the test results would be available. For Rhode Island, where we’d arrive maybe 68 hours after leaving Virginia, we still may not get a result until after we left for Massachusetts, resulting in quarantining in a cottage the entire time. Not bad digs, since it’s Castle Hill Inn, but not leaving your cottage would get pretty old after the first few hours.

So, starting last Thursday, we’ve had to cancel the four lodging reservations we had in New England, plus a round-trip ferry to Martha’s Vineyard, which does not appear to be (cancellable, after all), and start to plan what we’re optimistically calling the Mid-Atlantic Road Trip:

Based on what’s going on in the country, it’s probably going to wind up simply as the Alexandria circumnavigation-by-bike trip. . .

Categories: Maps and Miscellany, Trip Planning | Tags: , , , , , , , , , , , , , , | 2 Comments

Trip Planning and Itineraries

We’re about to head out to countries 60 – 64: Qatar, Thailand, Laos, Cambodia, and Vietnam. Considering the number of countries and locations on this trip, we’ve been asked multiple times whether we used an adventure travel firm to plan this.

Hell no.

One of the great joys in life is navigating the variables associated with international travel, and bringing order – and a fulfilling itinerary – out of the chaos of infinite options and decision paralysis. For one of us, life exists in an X and Y axis. All information and variables can be accommodated, analyzed, sorted, filtered, and ultimately presented on such a grid.

Specifically, in a spreadsheet.

WolfeStreetTravel runs on Excel.

Logistically, our Christmas Southeast Asia trip (because who doesn’t think of Christmas when one thinks of Cambodia?), has been a complex planning process. But because we’re getting from one place to another by plane, this hasn’t been nearly as much as a challenge as when we’re dealing with trains, planes, automobiles, AND ferries that don’t run every day, as was the case (with the exception of trains) for our foray into Slovenia, Croatia, and Montenegro more than a dozen years ago.

So, for our Southeast Asia trip, the itinerary has (mostly) been refined and looks like this, in the world of X and Y axes:

Red is travel time, green free time, and blue represents engagements. The yellow layover is a yet to be addressed long – but not really long – layover in Bangkok on the way back.

There’s another tab (two actually – one for planning and one for packing) that contains matrices of hotel choices, activities options, URLs to travel articles, and screenshots of (mostly) flight options and maps. One table, though, really exemplifies our planning for this trip – which locations were served by nonstop flights, versus connections, which dictated where we’d go and the sequence in which we would travel:

Greens are acceptable options, yellow are candidates (but not great), and red are unacceptable. Blue is a critical path item (the only real option if we were to include Ho Chi MInh city with the other locations we had prioritized). NS is nonstop, 1S is one stop, and the numbers are the total flight duration. We determined candidate locations to visit based on travel articles and blogs, but based our final trip on the data in this table.

Previous examples include the only travel agent-planned trip last year in Southern Africa (much simpler, as a result):

And our legendary MicroNations road trip in 2017, where travel time was everything:

Hopefully, our upcoming trip will work out as planned, but now you know how it looks before we leave!

Categories: Maps and Miscellany, Trip Planning | Tags: , , , , , , , , , | 10 Comments

Blog at WordPress.com.